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Board of Trustees Meeting
Dwight Foster Public Library
August 15, 2016

Present: Pat Belt, Jeff Zaspel, Kathy Topel, Beth Gehred, Tom Fick, Kelly TerKeurst, Diane Shull, Beth Gehred, Libby Jones, Carol Congdon
Absent: Bonnie Hamm

Call to Order: The meeting was called to order by Pat Belt at 4:05 PM.

Approval of Minutes: The minutes of the June 13th meeting were approved as submitted. (Zaspel, Topel)

Public Input/ Communications: Kelly read a note from a patron who had a wonderful experience using the library meeting rooms to study for an important exam. She complimented the library, the staff, and made a donation.

Director’s Report of Financials and Services for both June and July:
June         July      
June fines to city:   $ 1,449.51   July fines to city:    $ 1,115.83
YTD fines to city:   $ 7,499.08   YTD fines to city:    $ 8,614.91
June revenue to city:   $ 844.75   July revenue to city:    $ 847.76
YTD revenue to city:   $ 6,086.04   YTD revenue to city:    $ 6,933.80
YTD total deposits:   $13,585.12   YTD total deposits:    $15,548.71

Director’s Report Highlights:

  • Strategic Planning Webinar
  • Applied for and was awarded a Fort Community Foundation grant for aid in purchase of early literacy computer
  • Radio interview with Michael Clish
  • Chamber Lunch and Learn presentation

Approval of Bills: The payments of June & July bills were approved. (Fick, Zaspel)

Purview of Committees: The duties and descriptions of specific library board committees were discussed. Kelly will update the duties and descriptions and share the changes with the board.

Socially Responsible Investing: The board was presented with information and ideas regarding socially responsible investing and how socially responsible investing may affect the Library’s Investment Policy and Trust Fund Policy. Impact Investing was mentioned and discussed. The discussion will continue at the October board meeting.

Library Capital Improvement Program (CIP) Request: Kelly presented a capital improvement program budget request for yearly computer replacement from 2017 to 2022.

Library Internet, Laptop Use and Exhibit Policy Updates: Kelly updated the Library Public Access Internet Policy, Laptop Use Policy, and Exhibit Policy. New versions were approved by the board. (Zaspel, Congdon)

Strategic Plan Update: The Strategic Planning committee attended a webinar and they continue to look at ways to improve the library. Initial findings have shown the library as it is today already exceeds baseline statistics in many areas.

Library System Update: Bridges won the National Association of Counties 2016 Achievement Award and the 2016 Salute to Local Government Award from Milwaukee-based Public Policy Forum!

Friends of the Library: The book discussion on Life of John Muir went very well. Business membership has increased. There was a good turnout for the summer reading program and the last book sale went very well. Annual friends meeting is coming up in September.

Friends of Lorine Niedecker: The Lorine Niedecker Wisconsin Poetry Festival will take place at the Fort Atkinson Club from on Friday and Saturday, October 14 and 15, 2016. An application to register Lorine Niedecker’s cabin with the National Historic Registry of Places has been completed and submitted. Official notification will come from the National Park Service in about 9 months.

Other: Kelly presented information on an LSTA grant regarding digitization of the newspaper. The grant would allow our digitized version of the newspaper to be viewable outside the library as well as allow it to be searchable. A motion to allow up to $10,000 of the trust fund to be used for the digitization project with the expectation it will be reimbursed in full through an LSTA grant and library budget from 2016 was presented and approved. (Fick, Congdon)
Also, the library is looking into buying a riding lawnmower and sharing it with the parks and rec. department.

Adjournment: The meeting was adjourned at 5:30 PM. (Topel, Fick)

NEXT MEETING: September 19, 2016 at 9:30 am

Board Minutes: Monday, August 15, 2016
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