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Board of Trustees Meeting
Dwight Foster Public Library
September 19, 2016

Present: Pat Belt, Kathy Topel, Beth Gehred, Tom Fick, Kelly TerKeurst, Diana Shull, Libby Jones, Bonnie Hamm, Jeff Zaspel
Absent: Carol Congdon
Guest: Minetta Lippert

Call to Order: The meeting was called to order by Pat Belt at 9:32 AM.

Approval of Minutes: The minutes of the August 15th meeting were approved as submitted. (Hamm, Topel)

Public Input/ Communications: Kelly passed out several thank you cards from patrons and groups who wrote to express their gratitude after using the library in various ways.

2016 Summer Reading Program Report: Minetta Lippert reviewed the 2016 summer reading program. The program was very successful! The number of participants was similar to last year with an increase in the baby/toddler and group reading programs. In total, 809 youth participated and 73 additional programs were offered drawing in 2485 attendees (an increase over last year). The youth participating in the programs logged a total of 5887 hours of reading during the seven week program!

Director’s Report of Financials and Services for August:
August fines to city:$ 1,416.30
YTD fines to city:$ 10,031.21
August revenue to city: $ 1,297.46
YTD revenue to city:$ 8,231.26
YTD total deposits:$ 18,262.47

Director’s Report Highlights:

  • Kelly met with Merrilee Lee from the Hoard Museum to discuss ideas about jointly purchasing a lawnmower to cut down on mowing expenses. Further discussion will take place in early spring before any purchases are made.
  • Kelly attended Project Lead meeting, once a month meetings will continue 

  • The library hired 4 new staff members (page positions): Nash Christian, Cindy Peterson, 
Jessica Sunderland, AJ Frey 

Approval of Bills: The payments of the August bills were approved. (Fick, Shull)

Approve Libraries Capital Improvement Program (CIP) Request: Kelly capital improvement program budget request for yearly computer replacement from 2017 to 2022 was approved. (Jones, Gehred)

Socially Responsible Investing Update: Tom offered a brief update. Additional meetings and discussion will continue. The board Finance Committee will present more information to the board at the October meeting. Beth Gehred offered some additional information on how to define socially responsible investing and what a community investment may look like.

Strategic Plan Update: The half day session with the Strategic Planning Committee was very successful. Several strategic goals and activities were outlined. Highlights included ways to improve access and marketing to reach groups of people we currently are not drawing in to the Library.

Library System Update: Kelly and Connie presented the 2015 Jefferson County Libraries Annual Report to the Jefferson County Board of Supervisors.

Trustee Dinner: The Jefferson and Waukesha Counties Library Trustees Dinner will take place on Tuesday October 4th, Bonnie, Kelly, Pat, and Diana plan to attend.

Friends of the Library: Coffee sales are doing well and hot chocolate was recently added! Friends membership will move to the calendar year and start January 1st. A push for membership will start in November with a goal of 250 renewals and new members. The annual Friends meeting is September 27th with special guest Peter Mulvey. The next book sale is scheduled for November 11th.

Friends of Lorine Niedecker: Nothing new to report. The Lorine Niedecker Wisconsin Poetry Festival will take place on October 14th and 15th.

Other: Kelly noted our circulation for August was the highest it has been in three years! The new American Girl Doll collection that is now available for checkout has been an incredible hit! The Library has received a lot of donations to add to the American Girl Doll collection. The library will start circulating wi-fi hotspots in the near future.
Beth Gehred offered some additional information on how to define socially responsible investing and what a community investment may look like.

Adjournment: The meeting was adjourned at 10:37 AM. (Zaspel, Hamm)

NEXT MEETING: October 17th, 2016 at 9:30 AM

Board Minutes: Monday, September 19, 2016
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