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Board of Trustees Meeting
Dwight Foster Public Library
May 9, 2016

Present: Pat Belt, Carol Congdon, Libby Jones, Tom Fick, Bonnie Hamm, Rita Gray, Kelly TerKeurst, Matt Trebatoski Absent: Jeff Zaspel, Kathy Topel, Guests: Jan Ruster, Bruce Simpson

Call to Order: The meeting was called to order by Rita Gray at 4:00 pm.

Approval of Minutes: The minutes of the April 11, 2016 meeting were approved. (Congdon, Fick)

Public Input/Communications: There were none.

Director’s Report of Financials and Services:
April fines to city: $ 1,016.05
YTD fines to city: $ 4,811.51
April revenue to city: $ 875.25
YTD revenue to city $ 4,106.95
YTD total deposits: $ 8,918.46

Director’s Report Highlights:

  • Jeff Zaspel presented solutions and worked with library staff to help address issues with disruptive young adult library patrons.
  • Kelly attended Jefferson County formula meetings, presented at Kiwanis, and sent out Community Conversation letters.

Library Trust Report: Jan Ruster and Bruce Simpson presented a performance review of the Library Trust Fund.

Approval of Bills: The payment of April 2016 city, county and trust bills was approved. (Hamm, Congdon)

Strategic Plan Update: The community survey went live in early May and will continue through the end of the month. It is available on paper and at the DFPL website. Prizes will be awarded to a few selected individuals who have completed the survey. The Community Conversation will take place on May 24th. Invitations were sent out and a good number of community members are confirmed to participate.

Library System Update: No report—all is well!

Friends of the Library: Basket bidding and chair bidding sale events were very successful! FOL will likely split up both sales in 2017 rather than do them at the same time. FOL book sales off the cart have also been doing very well. Next book sale will be in July.

Friends of Lorine Niedecker: Nothing to report at this time.

Director’s Evaluation: Board members will complete the Library Director Evaluation by the week of May 23rd. The personnel committee will tally the results and discuss the results with Kelly.

Election of Officers: Election of officers is as follows: Pat Belt – Board President, Bonnie Hamm – Vice President, Libby Jones - Secretary (Fick, Congdon)

Adjournment: The meeting was adjourned at 4:55 pm (Hamm, Congdon)

NEXT MEETING: June 13, 2016

Board Minutes: Monday, May 9, 2016
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